The Ultimate Checklist for Renting Student Housing

Renting student accommodation is one of the most important parts of university life-but it can also be one of the most overwhelming. With so many choices, contracts, and responsibilities, it's easy to miss crucial steps that could cost you time, money, or even your deposit.

Whether you're moving out of university halls or looking for your first private rental, this ultimate checklist for renting student housing will help you find the right place, avoid common mistakes, and settle in stress-free.

1. Start Your Search Early

• Begin looking at least 3-6 months before moving in, especially in popular cities like London, Manchester, or Edinburgh.

• Explore different housing types:

  • University halls

  • Purpose-built student accommodation (PBSA)

  • Private rentals

  • Shared houses (HMOs)

2. Set a Realistic Budget

Before committing to a property, factor in all monthly costs:

• Rent

• Utilities (water, gas, electricity)

• Wi-Fi/internet

• Contents insurance

• TV licence (if watching live TV or BBC iPlayer)

• Transport and groceries

Tip: Budget an extra 10-15% for unexpected costs.

3. Choose the Right Location

When selecting a property, ask yourself:

• Is it walking distance or a short bus/train ride from campus?

• Are there local amenities nearby (shops, GP, libraries)?

• Is the area safe and well-lit at night?

• What are other students saying about the neighbourhood?

4. Inspect the Property Carefully

Schedule a viewing (in-person or virtual) and check:

• Are doors and windows secure?

• Is there mould, damp, or pest damage?

• Are smoke and carbon monoxide alarms installed?

• Is the furniture in decent condition?

• Does the heating and hot water work?

Take photos or videos during your viewing-these will be useful later for disputes or reference.

5. Understand Your Tenancy Type

In the UK, most student rentals fall under these categories:

Always ask for a written contract, even if renting from a friend or private landlord.

6. Review the Tenancy Agreement

Carefully read the entire contract before signing. Double-check:

• Start and end date

• Monthly rent and due date

• Who pays for bills?

• Deposit amount and protection scheme

• Policy on guests, pets, smoking

• Break clause or early termination options

Tip: Ask your university's housing office or Students' Union to review the contract for free.

7. Deposit & Deposit Protection

Your landlord must place your deposit in a government-approved scheme:

• DPS (Deposit Protection Service)

• MyDeposits

• Tenancy Deposit Scheme (TDS)

You must receive:

• Confirmation of protection within 30 days

• Details on how to claim your deposit back

Take dated photos of the property at move-in to avoid unfair deductions.

8. Guarantors

Many landlords require a UK-based guarantor--someone who agrees to pay rent if you can't. If you don't have one:

• Ask if you can pay rent in advance

• Use a professional guarantor service like:

  • Housing Hand

  • YourGuarantor

9. Utilities, Wi-Fi & Council Tax

• Confirm what's included in the rent

• If bills aren't included, set up:

  • Electricity & gas

  • Water supply

  • Broadband (Virgin, BT, etc.)

• Students are usually exempt from council tax , but you must apply for exemption with proof of enrolment.

10. Moving In: Essential Checklist

• Sign a check-in inventory (with landlord or letting agent)

• Note any pre-existing damage or missing items

• Test:

  • Appliances
  • Locks and keys
  • Internet connection

• Set up standing orders for rent payments

• Register with a local GP and dentist

11. Health & Safety Checks

Ensure the property meets legal standards:

• Working smoke alarms on each floor

• Carbon monoxide detector near gas appliances

• Secure locks on doors/windows

• Fire extinguisher and fire blanket (in shared kitchens)

• Gas Safety Certificate (renewed annually)

• Energy Performance Certificate (EPC rating of E or higher)

12. Know Your Rights & Get Support

You have legal rights as a tenant. If you face any issues:

• Speak to your landlord or letting agent

• Contact your university accommodation office

• Reach out to:

  • Citizens Advice

  • Shelter UK

  • National Union of Students (NUS)

Bonus Tip: Keep Everything in Writing

Whether it's reporting repairs or confirming rent payments-always communicate via email. This creates a paper trail you can rely on in case of disputes.

Final Thoughts: Stay Informed and Stay Protected

Renting student accommodation can feel overwhelming, but with the right checklist in hand, you'll avoid mistakes and move into your new place with confidence. From viewing properties and signing contracts to securing your deposit and setting up bills-this checklist covers it all.

Start early, stay informed, and ask questions. Renting student housing is more than just finding a place to sleep-it's about creating a safe, comfortable home for your academic journey.