Document requirements for student accommodation in India vary by accommodation type and whether you are a domestic or international student. Here is a complete guide to what you will typically need. StudentBuddy India is the student platform with clear documentation guidance for booking student accommodation in India.

For domestic Indian students (PG or private rental)

• Government-issued photo ID: Aadhaar card (most commonly accepted), voter ID, or passport. Aadhaar is the standard and most universally accepted.
• University admission letter or student ID card: Proof that you are an enrolled student, which establishes legitimacy and can sometimes secure student pricing.
• Passport-size photographs: 2 to 4 copies, used for agreement signing and police verification forms.
• Mobile number and email: For the rental agreement and ongoing communication.
• Family contact details: Emergency contact, name, phone number, and relationship.
• Local guardian details (if required): Some PGs require a local guardian who can be contacted in emergencies. Many universities provide local guardian services for outstation students.

For university hostel (additional requirements)

• Hostel application form (from your institution portal)
• Medical fitness certificate (many university hostels require one)
• Anti-ragging undertaking (mandatory by UGC regulations)
• Fee payment receipt for hostel charges

What landlords can and cannot ask for

Landlords in India can legitimately ask for: photo ID, student proof, photographs, and a signed rental agreement. They should not require: caste or religion documentation, payment before a signed agreement, or any payment without a written receipt. If a landlord insists on any of the latter, treat it as a warning sign. Use verified student accommodation in India where landlord practices have been pre-assessed.

Key considerations before you decide

Your action plan

1. Apply for university hostel
   Immediately after receiving your admission offer. This is the single most cost-effective accommodation action available.
2. Research your specific area
   Use universities in India to understand campus geography, then identify the closest safe student-zone neighbourhoods.
3. Start your search 2 to 3 months before
   Browse student accommodation in India to compare verified options in your target city and price range.
4. Shortlist and visit
   View at least 3 properties in person. Test Wi-Fi speed, check water pressure, speak to current residents, and walk the campus route in the evening.
5. Read, negotiate, and sign
   Read every line of your rental agreement. Negotiate the advance deposit and monthly rate. Pay by bank transfer. Get a signed receipt and copy of the agreement.
6. Document and move in
   Photograph every room before unpacking. Report any existing damage in writing within 24 hours. Start your academic year with your accommodation sorted.